[Tccc] Minutes of TCCC meeting at Infocom 2012 in Orlando

Joe Touch touch
Fri Apr 6 17:07:37 EDT 2012


Hi, all,

Below are some notes I took during our TCCC meeting in Orlando last Tuesday.

If anyone wants to claim ownership of the questions below that aren't 
otherwise indicated, please do - either on-list, or direct to me and 
I'll update the notes.

Joe (TCCC Chair)

---------------

TCCC Meeting
March 27, 2012, 5:30-6:00pm
Infocom 2012 Orlando FL
chaired by Joe Touch, TCCC Chair
approx. 30 attendees

Joe presented slides as follows:
- agenda
- review of TCCC's purpose and scope
- noted that the TCCC mailing list was moving to the IEEE servers shortly
- review of conference endorsements
- review of past and upcoming TCCC meetings
- announced commencement of Outstanding Service Award
contact our Secretary with nominations: Martin Reisslein <reisslein at asu.edu>
- reviewed tech experts, distinguished lecturer nominations
- reviewed status of CCW 2012
	currently planned for the end of October near Phoenix AZ
- announced upcoming TCCC officer elections
	nominations starting June 2012, voting Oct 2012
- reviewed progress on conference issues
	currently TCCC procedures are being considered at the
	Comsoc level, including TC oversight throughout the
	conference process, three-valued reviews of applications
	(yes, don't care, no), as well as ways to differentiate
	IEEE local, Comsoc, and TC-endorsed meetings

----

Joe then fielded some questions from the attendees:

------------------------------------------------------------------------
Q: How much work is it to be a TCCC officer?

A: Most roles happen off-line and/or by email, and the volume is quite 
low (tens of minutes per month). All officers can offload tasks by 
delegation, just as long as they track the result. All officers can jump 
in and do more where/when desired, as can any TCCC member. Overall, its' 
not a lot of effort, and don't let that intimidate you from volunteering.
------------------------------------------------------------------------
Q: What are the officer roles?

A: These are on our web pages, but a summary is:
Chair - reports to the Comsoc when needed, coordinates delegation to the 
other officers, and makes final decisions where needed.
Vice-Chair - fills in for the chair when needed. Typically helps run 
elections and/or coordinate nominations.
Secretary - manages the configuration updates to the mailing list when 
asked, and updates the web pages as needed. Can also help with elections 
and/or coordinating nominations.

All officers run TCCC meetings at IEEE Comsoc events when already 
present (e.g., Globecom, ICC, Infocom, CCW), and attend organizational 
meetings (e.g., the Tech Activities Council - TAC) when already present 
(at Globecom or ICC).

All officers - as well as all list members - help monitor the email list 
for acceptable use according to our list policies and remind posters 
when needed.
------------------------------------------------------------------------
Q: Is there a useful way to take some long discussions off the mailing 
list, esp. when they devolve into details?

A: Current email software supports thread-tracking, and we encourage you 
to use that as well as filtering software to discard or filter posts and 
threads as you see fit. However, the email archive serves as the single 
repository for these entire threads; separating the info in two places 
detracts from being able to find the whole thread when desired.

Additionally, the email list is moving from Columbia University - who 
have graciously hosted this list for many years and support our 
continued use - to the IEEE (whose resources we already support with 
IEEE and Comsoc dues). This move helps unify IEEE-based lists to have a 
uniform identity and oversight, including spam processing and archiving.
------------------------------------------------------------------------
Q: Is there a way to reduce CFP repeated posting?

A: We don't have a policy to limit reminder posts at this time. If you 
want to explore that, please raise it as a possibility on the TCCC 
mailing list.

Note that we've had a number of off-topic posts, and we continually 
monitor that and contact offenders directly to follow our posting 
policies. You won't see those messages unless someone is a 
repeat-offender, at which point you may see a post to the list as well.

The number of off-topic posts is expected to drop significantly when we 
move the email list to the IEEE servers. We'll have transparent 
forwarding in place for a period, but that forwarding will cease after a 
few months. We expect that many off-topic posts come from those who have 
learned about our list over a very long period of time and may not track 
our move as closely as our own community will.
------------------------------------------------------------------------
Q: What if we had a way to "like" or "dislike" a CFP post? (Chunming 
Qiao, SUNY Buffalo)?

A: We could insert the necessary links into the email posts in the 
trailer; if a working demo of this could be developed, we would be glad 
to have it brought to the membership via the list and raised as 
something to adopt.
------------------------------------------------------------------------
Q: Is there a way to more clearly identify CFPs we endorse, e.g., a 
"seal of approval"?

A: We already are working with the Comsoc to encourage meetings that are 
Comsoc in-cooperation to explicitly list the TCs that have endorsed a 
meeting. Along those lines, it would be useful to have a unique logo to 
identify TCCC.

Q2: What about the confusion between Comsoc's TCCC and the Computer 
Society's TCCC (same name, same focus, just in a different IEEE Society)?

A: Unfortunately, we have no way to enforce unique TC names across the 
IEEE's 28 societies. A logo would help, though (hint: if anyone wants to 
develop this, please do and post a nominated design to the TCCC list - 
see, as noted above, being a Chair is all about delegating ;-)
------------------------------------------------------------------------



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